VACANCY ANNOUNCEMENT NUMBER:  37-2009 

OPEN TO: All Interested Candidates

POSITION: Administrative Management Assistant, FSN-09; FP-05*

OPENING DATE: June 29, 2009

CLOSING DATE: July 13, 2009

WORK HOURS: Full-time; 40 hours/week

SALARY:             *Not-Ordinarily Resident: FP-05 (Starting salary to be determined by Washington) *Ordinarily Resident:  ETB 95,718 p.a.   (Starting Salary) (Position Grade: FSN – 09)

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Administrative Management Assistant in the Centers for Disease Control and Prevention (CDC) Office in Ethiopia. 

BASIC FUNCTION OF POSITION

Under the direct supervision of CDC/Ethiopia Associate Director for Operations the incumbent serves as Administrative Manager for CDC-Ethiopia Office with responsibility for managing and coordinating administrative activities such as human resource management, budgeting of indirect cost for office operations, staff travel, transportation service, office reception and communication, property/supply management, and also responsible to liaison office security matters.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.  Contact (251-11-517-42-36)

QUALIFICATIONS REQUIRED

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1.    Required Education: A degree in Management/ Business Administration is required.
2.    Required Prior Experience:  Minimum five years of progressively responsible experience in administration of which two are at supervisory position is required.
3.    Language Requirement: Level 3 (Good working knowledge) Speaking/Reading English is required.     
4.    Other Skills:  Good working knowledge of advanced administrative procedures, Human Resource, property management, budgeting, Transport, Travel arrangement, and other administrative issues, required.   Good working knowledge of English grammar, punctuation, paragraphing and spelling and must be able to type 40 words per minute.
5.    Interpersonal Skill Requirements: Must demonstrate cooperative working relationships with subordinates, staff and other project-associated persons and agencies. 

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (AEFM) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.
 
ADDITIONAL SELECTION CRITERIA: 

1.  Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2.  Current employees serving a probationary period are not eligible to apply.

3.  Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested applicants for this position must submit the following or the application will not be considered:
1. Application for Employment (available at the Main Gate and/or U.S. Embassy web page: http://usembassy.state.gov/ethiopia.
2. A current resume or curriculum vitae that provides the same information as an OF-612.
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
4. Any other documentation (e.g., letters of employment, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO
U.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia  

POINT OF CONTACT
Human Resources Office
Telephone: 251-11-517-40-00, Ext. 4236
E-Mail: hroaddisababa@state.gov
FAX: 251-11-124-24-03

The US Mission in Addis Ababa, Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Final Closing Date: July 13, 2009