VACANCY ANNOUNCEMENT NUMBER:  31-2009 

OPEN TO: All Interested Candidates

POSITION:  Executive Secretary, FSN-08; FP-06*

OPENING DATE: June 15, 2009

CLOSING DATE: June 29, 2009

WORK HOURS: Full-time; 40 hours/week

SALARY:             *Not-Ordinarily Resident: FP-06 (Starting salary to be determined by Washington)
*Ordinarily Resident:  ETB 77,292 p.a.   (Starting Salary)
(Position Grade: FSN – 08)

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Executive Secretary in the Centers for Disease Control and Prevention (CDC) Office in Ethiopia. 

BASIC FUNCTION OF POSITION
Under the general supervision of the CDC-Mission Director the incumbent serves as the Executive Secretary for the CDC Mission Director and performs a full range of secretarial and administrative functions. Perform a variety of highly responsible secretarial, administrative duties for the executive staff and technical advisors as assigned by the CDC-Ethiopia Country Director. Serves as primary point of contact for individuals visiting the Country Director.                     

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.  Contact (251-11-517-42-36)

QUALIFICATIONS REQUIRED

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Required Education: B.A. in Management, business administration or B. Sc in Secretarial Science and       Office Management is required.
2. Required Prior Experience:  Minimum of six years progressively responsible experience related to secretarial/administrative assistance is required.
3. Language Requirement: Level 4 (fluent) Speaking/Reading English and Amharic is required.     
4. Other Skills:  Should be knowledgeable in matters relating to protocol, able to maintain the high level of confidentiality required by the position, be reasonably fluent in the use of computer and Harvard Graphics (or other graphics design/production program) and Windows. Should have a minimum typing/word processing speed of 70 words per minute with complete accuracy; be able to take dictation (either through shorthand or speed writing) and able to take high level meeting minutes.

5. Interpersonal Skill Requirements: Excellent inter-personal skill to communicate with CDC/E high-ranking officers, technical staff, and other staff.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (AEFM) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.
 
ADDITIONAL SELECTION CRITERIA: 

1.  Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2.  Current employees serving a probationary period are not eligible to apply.

3.  Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:
1. Application for Employment (available at the Main Gate and/or U.S. Embassy web page: http://ethiopia.usembassy.gov.
2. A current resume or curriculum vitae that provides the same information as an OF-612.
3. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
4. Any other documentation (e.g., letters of employment, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO
U.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia  

POINT OF CONTACT
Human Resources Office
Telephone: 251-11-517-40-00, Ext. 4236
E-Mail: hroaddisababa@state.gov
FAX: 251-11-124-24-03

CLOSING DATE FOR THIS POSITION: June 29, 2009

The US Mission in Addis Ababa, Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.