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Report of Birth Abroad
 

Effective April 1, 2016

All applicants for a Consular Report of Birth Abroad (CRBA) must first submit their application for review prior to receiving an interview date. This change is an effort to improve service quality and reduce customer wait times by ensuring applicants are prepared for their appointments.  Please review the following instructions to ensure your application is processed in a timely manner.

Consular Report of Birth Abroad

If your child was born outside of the United States and you believe he/she is a U.S. citizen, your first step is to apply for the child's Consular Report of Birth Abroad. This document serves as proof of U.S. citizenship and is generally a prerequisite for the issuance of a U.S. passport. Although applications are accepted up until the child's 18th birthday, you should apply for your child's Consular Report of Birth Abroad as soon practical after his/her birth. Applications submitted years after the child's birth may take significant time to resolve because evidence to prove the child's citizenship may be difficult to obtain. In some delayed cases it may be impossible to establish the child’s citizenship.

To process a child’s claim to U.S. citizenship, the U.S. parent must establish that they are the biological parent, present proof of sufficient physical presence in the U.S., and present evidence to confirm the child’s identity. In certain cases, the Consular Officer may require additional documentation, and the applicant has 90 days to submit. If the applicant has not responded, the application will be denied and sent to the U.S. Department of State. Once your application has been denied, if you choose to continue with the process of transmitting citizenship to your child, you will need to schedule a new appointment, submit a new application along with supporting documents and new fees must be paid.

WARNING: False statements made knowingly and willfully in passport applications or affidavits or other supporting documents are punishable by fine and/or imprisonment under the provisions of 18 USC 1001 and/or 18 USC 1542.

Applying for a Consular Report of Birth Abroad

Please be prepared according to the below checklist and mail the completed application forms and photocopies of the requested documents via a courier service like DHL, FEDEX, or EMS to:

U.S. Embassy
American Citizen Services Unit
P.O. Box 1014
Addis Ababa

Note:  Please do not mail original documents but bring them with you to your scheduled CRBA interview appointment.

When we finalize reviewing your application, we will schedule an appointment for an interview and will send an email notification with the time and date of your appointment.  Please remember to include your email address on your application as any further communication regarding your application will be by email.

Required Documentation

(For the check list in Amharic, click here)

1. Child’s Ethiopian Civil Birth Certificate: This certificate will only be accepted if issued by your Kebele, the office of city administration or municipal office (no hospital birth certificates will be accepted). Please mail two (2) copies.

2. Evidence of Parents' U.S. Citizenship: U.S. passport, U.S. birth certificate, U.S. naturalization certificate (if issued prior to child’s birth). Please mail two (2) copies.

3. Proof of Identification of the Non-U.S. Parent: I.D. card or passport. Please mail two (2) copies.

4. Parents’ Marriage Certificate: Please mail one (1) copy. 

5. Evidence of Dissolution of Previous Marriages: Divorce decrees or death Certificate from any prior marriages of either parent should be presented (if applicable). Please mail one (1) copy. 

6. Proof of Biological Parentage: In order to transmit citizenship to your child, you must prove the blood relationship between yourself and the child for whom you are applying. In order to do so you may wish to submit the following documentation:

  • Notarized copies of all pages of parents’ current and previous passports.
  • Ethiopian visa or entry/exit stamp on passport.
  • Pre-natal and post-natal family photos that include the mother, father and child.
  • Pre-natal medical records.
  • DNA testing, if you are otherwise unable to prove biological parentage. However, if you are interested in this option you must first be interviewed by a Consular Officer. Any DNA testing done outside of the approved process will not be considered.

7. Translations: All foreign language documents must be translated. Please mail two (2) copies of each.

8. Physical Presence in the United States. The Immigration and Nationality Act specifies that in order to transmit citizenship to a child, the U.S. citizen parent must have been physically present in the United States for a specific amount of time prior to the child’s birth.

a. If both parents are U.S. citizens: One of the parents needs to present proof that he/she resided in the United States or its outlying possessions before the child's birth. No specific period of residence is required.

b. If only one of the parents is an American citizen: The American citizen would have to present proof that s/he was physically present in the United States or its outlying possessions for a period or periods totaling not less than five years prior to the child’s birth, at least two of which were after the age of fourteen.

c. If child was born out of wedlock to American citizen mother: A child born abroad out of wedlock to a U.S. citizen mother acquires U.S. citizenship if the mother was physically present continuously for 1 year in the United States or its outlying possessions at any time prior to the child's birth.

9. Proof of Physical Presence in the United States.

  • As proof of physical presence you may submit: A Consular Report of Birth Abroad previously issued to a sibling of the child in question, high school transcripts, college or university transcripts, employment letters, 1040 Income Tax forms along with the W-2 form or military records.
  • The following documents are NOT considered sufficient proof of Physical Presence in the United States: 1040 Income tax forms without the W-2, Social Security earning statements, driver's licenses, or bank statements, as you do not need to be physically present in the United States for a specific amount of time in order to report, file or obtain these documents.

10. Application Forms. You must download application forms. Please use black ink when completing the form and write legibly.

   a. Application for Consular Report of Birth Abroad (Form DS-2029) (See example

  • Please carefully read instructions on how to complete the form. DO NOT use abbreviations when writing out the months.
  • The U.S. citizen parent must write actual physical presence in the United States prior to the child’s birth in exact detail; starting from the U.S. citizen parent’s time of birth in the U.S. or initial trip to the U.S. (immigration status at the time is irrelevant) up until the child’s date of birth.
  • You cannot count vacation trips abroad, schooling in foreign countries, or any other brief absences outside of the U.S. as physical presence in the United States.
  • Enter “N/A” (Not Applicable) in this item for a non-U.S. citizen parent.
  • If the parent transferring the citizenship will not be able to be present at the time of application, this form needs to be completed carefully and signed in the presence of Notary Public. The original form with the original signature  and notary stamp must be presented at the time of application by the non- applying parent
  • Item 24 – Time spent in the United States. List all dates you have been present in the United States.

How to complete item 24 of form DS-2029:

  • 10 June 1940 (parent’s birth in U.S. / initial trip to the U.S.) remained in U.S. until 28 July 1991 (first trip outside the U.S.)
  • 29 August 1991 (returned to U.S) remained in U.S. until 05 June 1998 (left the U.S.)
  • 10 July 1998 (returned to U.S) remained in U.S. until 20 December 2000 (left the U.S)

b.  Affidavit of Parentage and Physical Presence (Form DS-5507) (See example)

  • This form is only used if a U.S. citizen parent transmitting citizenship to a child born out of wedlock is not present for the CRBA interview.  This form needs to be completed carefully and signed in the presence of a Notary Public. The original form with the original signature and notary stamp must be presented at the time of application by the non-applying parent.

Completing the physical presence portion of form DS-5507 (page 2) – This section asks for all the times that you have been physically present in the United States since the day of your own birth. Continue on separate sheet, if necessary.

  • 10 June 1940 (father’s birth in U.S. or initial trip to the U.S.) remained in U.S. until 28 July 1991 (first trip outside the U.S.)
  • 29 August 1991 (returned to U.S) remained in U.S. until 05 June 1998 (left the U.S.)
  • 10 July 1998 (returned to U.S) remained in U.S. until 20 December 2000 (left the U.S)

Completing the lower portion of form DS-5507 (page 2)– This section asks for all the times that you have been physically present abroad (anywhere outside the United States) since the day of your own birth. Continue on a separate sheet, if necessary.

  • 28 July 1991 (initial trip outside U.S. or father’s birth outside U.S.) remained outside U.S. until 29 August 1991 (back to U.S.) 0 5 June 1998 (outside of U.S) remained outside U.S. until 10 July 1998 (back to U.S.)
  • 20 December 2000 (outside of U.S) remained outside U.S. until Present (if U.S parent is in Ethiopia)

11. Fees: The fee is $100 for CRBA and $105 for passport or the equivalent in Ethiopian      Birr. We do not accept credit cards or personal checks. Fees are non-refundable.

12. Child and both parents presence. When filing a Report of Birth application both parents and the child should be present for interview. If the U.S. citizen parent is unable to be present because s/he is outside of Ethiopia: the other parent and child must be present at the Embassy with a complete and notarized form DS-2029, DS-5507 and DS-3053 application forms.

Please note: The presence of the child along with the presence of one of the parents    cannot be waived under any circumstance.

13. Passport Application: If you choose to apply for your child’s passport during the CRBA appointment please include the following:

“I (absent parent’s name) give my consent to (the applying parent’s / individual’s name) to process all documents necessary for the issuance of a U.S. passport to my minor (daughter/son) (child’s name), whose date of birth is (child’s date of birth).” 

The absent parent needs to get the DS-3053 or the power of attorney signed in the presence of Notary Public. Bring the original form with the original signature and Notary Public’s stamps. WE DO NOT ACCEPT THIS CONSENT FAXED, SCANNED & EMAILED OR OTHERWISE COPIED.

14.  Signature: DO NOT sign the application prior to the interview with a Consular Officer. The Consular Officer will notarize your signature at the time of the interview. However, if the applying parent is not present at the time of application, all the forms need to be completed carefully and signed in the presence of Notary Public and included with your original . The original form with the original signature and notary stamp must be presented at the time of application by the non- applying parent.

15. Application for a Social Security Card (Form SS-5) If you choose to apply for your child’s Social Security card, please wait until you receive the Consular Report of Birth Abroad and U.S. passports.  Once you have these documents, please complete the application form and bring the child’s Consular Report of Birth Abroad, U.S. passport, local birth certificate and applying parent’s passport to the embassy after making an appointment online at http://go.usa.gov/cn49w. Please note that it will take approximately 6 months for you to receive your child’s Social Security card.

REMINDER: Please make sure you have ALL ORIGINAL required documents at hand when you come in for your appointment.