Working Hours:
| First Time Passport Applications | By Appointment Only (Phone/E-mail) |
| Consular Report of Birth Abroad | By Appointment Only (Phone/E-mail) |
Registration | Mon.-Thur. 8:00 am to 11:30 am
Mon.-Thur. 1:00 pm to 3:30 pm |
Notarials | Mon. & Wed. 1:00 pm to 3:30 pm |
| Additional Visa Pages | Mon.-Thur. 1:00 pm to 3:30 pm
|
| Passport Renewals | Mon. & Wed. 1:00 pm to 3:30 pm |
Emergencies: American citizens requiring urgent or emergency services should call the Consular Section to arrange a time to come by for service. During business hours, the Consular Section can be reached at 011-124-2424. In very serious emergencies after hours or on weekends and holidays, call the Embassy Operator at 011-517-4000 extension 0. Ask the operator to connect you with the Duty Officer.
U.S. Citizen Registration: The Consular Section strongly encourages all U.S. Citizens living or traveling in Ethiopia to stop by the Consular Section (Monday – Thursday, 8:00 to 11:30 a.m. and 1:00 to 3:30 p.m.) and register, in order to make his or her presence a matter of record. This enables us to promptly notify U.S. Citizens of importance matters or emergency situations that might arise. It also helps the Consular Section’s crisis planning. We need to know where Americans live and work and how to contact them in order to be best able to assists them in a crisis. Registering is the first step in this process.
Internet Based Registration System (IBRS): The State Department’s secure online travel registration website allows you, as an American citizen, to record your foreign trip and residence information, so that the Department of State (including through its embassies abroad) can use to communicate with you and assist you in case of an emergency. The Internet Based Registration System (IBRS) allows U. S. Citizens to provide and maintain information about themselves, their travel companions and family members, emergency contacts, and their travel itinerary or overseas residence to the Department of State via the Internet. Registration information for groups of U. S. citizens can also be entered by the organizations such as companies, schools, or travel agencies. This data will help consular officers to locate Americans in their country in order to relay emergency messages from relatives in the U.S., or during a crisis situation. You can access IBRS at: https://travelregistration.state.gov
U. S. citizens born abroad: If a child is born outside of the United States and if one of the parents is a U.S. citizen, your child may automatically be eligible to apply for a U.S. citizenship.
This service is available by appointment only.
To make an appointment, you may:
• E-mail: consacs@state.gov
• Appear in person at the consular section
Appointment dates will be Tuesday and Thursday afternoons. All documents should be turned in at least the previous working day before 11:00 am, except Friday.
To apply for a Consular Report of Birth Abroad and a U.S. passport, the following documents are required at the embassy:
CHILD’S ETHIOPIAN CIVIL BIRTH CERTIFICATE
• Bring the original AND 2 Copies
FATHER’S PASSPORT AND ID
• Bring the original AND 2 Copies
• If the original document is not available, bring notarized or certified copy.
CERTIFICATE OF NATURALIZATION
• Bring the original AND 1 copy
• If the original document is not available, bring notarized (certified) copy.
MOTHER’S PASSPORT AND ID
• Bring the original AND 2 Copies
• If the original document is not available, bring notarized or certified copy.
STATEMENT OF CONSENT (In case one of the parents is not physically present)
• The absent parent must fill DS-3053 form OR
• Write a Power of Attorney with a text similar to the following:
“I ---- (absent parent’s name) give my consent to --- (the applying parent’s name) to process all documents necessary for the issuance of a U.S. Passport to my minor daughter / son --- (child’s name), whose date of Birth is --- (child’s date of Birth).
• The absent parent must take the DS-3053 or the Power of Attorney to a Notary Public and have it signed in the presence of the Notary Public.
• Bring to Consular Section the original document with the original signatures and Notary Public’s stamps. WE WILL NOT ACCEPT STATEMENTS OF CONSENT THAT HAVE BEEN FAXED, SCANNED, E-MAILED OR OTHERWISE COPIED.
PARENTS’ MARRIAGE CERTIFICATE (if applicable)
• Bring original AND 1 Copy
AFFIDAVIT OF PARENTAGE (In case the child was born out of wedlock)
• The parent transferring citizenship must fill the form and have it signed in the presence of Notary Public.
• Bring to Consular Section the original form with the original signatures and Notary Public’s stamps. WE WILL NOT ACCEPT AFFIDAVITS OF PARENTAGE THAT HAVE BEEN FAXED, SCANNED, E-MAILED OR OTHERWISE COPIED.
FORM DS-11
• Do not sign anywhere until requested to do so.
FORM DS-2029
• Do not sign anywhere until requested to do so
AFFIDAVIT OF PARENT’S PHYSICAL PRESENCE IN THE UNITED STATES
• The parent transferring citizenship must fill the form and have it signed in the presence of Notary Public.
THE FOLLOWING PERSONS MUST COME PERSONALLY TO CONSULAR
SECTION
• Father
• Mother
• Child
FEES – paid in cash, we do not accept credit cards or personal checks
• Consular Report of Birth Abroad – $65 or equivalent in Birr
• Passport for applicant under 16yrs - $ 85 or equivalent in Birr
PHOTOS
• Bring 2 passport size color photos.
• Photos to be on white (or very pale gray) background.
• Photos to adhere to the following format:
(You can take this sample to the photo studio and tell them to make the photos of the same size and the head to be as big as shown on the sample)
Please bring in your application and the necessary documents on your appointment date.
Passport Renewal: Passport renewals are now done on Monday and Wednesday afternoons only. No appointment is necessary. U.S. Citizens can renew their passport at the American Citizen Services, or obtain a new one or should the old one be lost while traveling in Ethiopia. If applicant is above the age of 16, form DS-82 needs to be filled out and a fee of $75.00 will be paid for the renewal and execution of passport. If the passport was lost or stolen, the fee is $100 for a new passport with form DS-11. If the applicant is under the age of 16, both parents and the child must be present to sign form DS-11 in front of an officer. If one or both parents are outside Ethiopia, they need to send a notarized statement of consent (DS-3053). The fee is $85.00 for a child under 16. All applicants need to bring two front view color pictures (2inches x 2 inches) with a white background.
Notaries: Consular section gives notary service that will be used in the United States and in Ethiopia. All applicants for notary service may come in person at the consular section with photo ID.
Authentication: Consular Section authenticates documents only with the seals of State Department and the Ethiopian Ministry of Foreign Affairs.
True Copy: Consular Section executes a true copy of original document.
Driving License: Consular Section authenticates the validity of a U.S. issued driving license so that traveler can be issued an Ethiopian Driving License. The Ethiopian Ministry of Foreign Affairs should authenticate the document so that other local government offices accept it.
Marriage information: Consular officer issues a free to marry document for a U.S. Citizen or a legal permanent resident. Then the Ethiopian Ministry of Foreign Affairs should authenticate the document so that the local municipality office accepts the free to marry document.
A fee of $30 or the equivalent in local currency should be paid for notary and any other document execution.
Arrests: When the Consular Section is advised that an American has been arrested, a consular officer visits the American as soon as possible, provides information regarding the foreign legal system and a list of attorneys, and offers other assistance such as contacting family or friends on the prisoner's behalf, arranging to transfer private funds for delivery to American prisoners, arranging dietary food supplements and/or medical care through a U.S. Government loan. Although consular officers can provide information and supportive assistance, they cannot "spring" an American from detention, serve as the prisoner's legal representative, or intervene in the foreign judicial process.
Financial Assistance: The Consular Section assists Americans overseas in financial trouble. When a destitute U.S. citizen turns to Consular Section for help, the Section first attempts to locate private sources of funds, usually from family, friends, or business associates. After these private funds are identified, the Section helps in transmitting the funds to the individual through State Department facilities.
Medical Assistance: Consular officers facilitate handling the serious problem of Americans who become physically or mentally ill while traveling or living abroad. The officer assists in locating family members, guardians and friends in the United States and advising them of the problem, identifying and transmitting private funds when necessary. When necessary the officer also assists in the return of the ill or injured individual to the United States via commercial air.
Death of American Citizens: When an American dies abroad, the consular officer notifies the next of kin or legal representative. The officer provides guidance on how to make arrangements for local burial or return of the body to the United States according to the preference of the next kin. The State Department has no funds to assist in the return of ashes or remains of U.S. Citizens who die abroad.
Welfare and Whereabouts: In welfare and whereabouts cases, the Consular Section tries to obtain all pertinent data available on the individuals, and based on the information available, attempts to locate the individuals, determine their welfare, pass on any urgent messages, and, consistent with the Privacy Act, report back the results of their search efforts.
Federal Benefits: The Consular Section assists in the processing of individual benefits claims and problems; investigate claims on behalf of the agency concerned; and performed other tasks requested by the agencies and the Treasury Department or needed by the beneficiaries.
Estates and Property Claims
Estates: The Consular Section takes the responsibility for safeguarding the personal estates of U.S. Citizens who die abroad if the deceased has no legal representative in Ethiopia.
Property Claims: The Consular Section assists claimants in giving general information and providing a list of local attorneys in Ethiopia.
Selective Service Registration: In order to register, young men who have reached the age of 18 years should register with the Selective Service online at http://www.sss.gov/.
Federal Voting Assistance: The Consular Section provides voting information and assistance in completing the Federal Post Card Application, which may be used to register to vote and request absentee ballots. The Section also provides Federal Write-In Absentee Ballots to people who have applied for state ballots but do not receive them in time to be returned and counted.
Taxes: The Consular Section has federal tax forms available to facilitate U.S. Citizens filing their taxes. For filing assistance or other tax-related question, please contact the Internal Revenue Service (IRS).
Additional Links:
Consular Affairs site for consular birth, death and marriage records
Consular Affairs site for American Citizens Services information
Consular Affairs site for Passport application requirement
Travelers' Information
